Fleet management is not a role for the faint-hearted. It requires precise planning and organization to reach success. Fleet management continues to be a competitive market, and customers are now more demanding than ever.
As a result, fleet managers need to look at ways to speed up workplace productivity. With costs rising and businesses increasingly exploring ways to save, you need to be savvy and make sure that you use your resources to your best advantage.
If you are a fleet manager and need some productivity-boosting tips, you have come to the right place. This guide will discuss 6 top tips below, covering tools like remote tachograph download and much more.
As a fleet manager, it can be difficult to keep track of your drivers, especially when you have hundreds of vehicles out at one time. Unfortunately, this makes it very easy for miscommunication to happen. Mistakes can be made as drivers struggle to contact their managers, and deliveries can get delayed. This is why communication is vital. Do you have a system in place that allows you to get in touch with your drivers? Now, there are plenty of communication apps that you can utilize to help you. You must be able to communicate with all of your drivers to deliver vital information. It will keep all your business processes running smoothly, so productivity is not affected.
Offer Rewards For Good Driving
If your team of drivers feels unmotivated in their job roles, this will affect their productivity at work. So, what can fleet managers do to keep their staff happy? You can offer incentives for hard work. For example, if a few drivers in your fleet exceed their monthly delivery goal, you can reward them with a gift voucher of their choice. It gives other drivers an incentive to reach success, and it can also help your workers feel appreciated. If your fleet feels like their hard work is acknowledged, they will earn greater job satisfaction. Take a look at some examples of how to reward employees online. Even a box of chocolates can be enough to make someone’s day.
Automate Downloads Of Tachograph And Driver Cards
Automation is certainly the future for most businesses, and if you are not already on the trend, now is the time to start. Automating your business operations allows you to keep all your processes in-house. So, you have total control over your business processes without outsourcing. Now, you can use automation for fleet management. You can download all of your digital tachograph files on one platform, thanks to this tachograph download software from FleetGO. It is a simple and secure way to manage your driver card data. So, your team no longer has to spend time manually downloading the .ddd-files from your vehicles or driver cards. This frees up time so it can be spent on other areas of the business that need it.
Teach Drivers Efficient Habits
Driving might seem universal, but there are actually many ways that you can make small changes to improve your efficiency, reduce fuel consumption and limit the wear and tear on your vehicle. Not all drivers will share the same driving habits or knowledge of the road. Therefore, all fleet managers must take the time to train their drivers. They should gain an understanding of what they can do to maintain their vehicles – while also remaining safe on the road. For example, avoiding bad habits like harsh braking and accelerating can reduce the risk of an accident. Take a look at some more efficient driving habits online for some inspiration. The second your fleet starts to put safe driving habits into practice, the fewer breakdowns and staff absences there will be. This will significantly increase workplace productivity – and ensures that your customers experience fewer delays with their deliveries.
Create A Preventative Maintenance Routine
Unfortunately, vehicles can be temperamental at the best of times. Issues can quickly arise, resulting in breakdowns. Although this cannot always be avoided, there is one thing that all fleet managers should be doing to help. Creating a preventative maintenance routine is essential. It allows you to check that your vehicles are running smoothly. It is an opportunity to check oil levels and the condition of the tires. Doing this can enhance your driver’s safety – and maintains the vehicles in your fleet. So, you do not have to spend too much money on emergency repairs. Minimizing the risk of breakdowns will also speed up productivity.
Encourage Employee Feedback
Meetings can often be seen as a drain on resources, but the truth is that they can be useful if you conduct them correctly. Although you don’t want to spend too much time holding regular employee meetings, the odd one can be very valuable. A meeting is an opportunity for you to gather employee feedback. You can ask them if they are happy in their job roles, and if they are not, you can ask them what they need to give them job satisfaction. Doing this shows them that their opinions are welcomed and can create a positive workplace culture. This will make your business a more desirable place to work, motivating employees to do well in their job roles and remain with your company. Giving your employees a voice can provide them with the boost in productivity that they need. Make sure that you have a rough structure in place for the meeting, so everyone knows when it’s their turn to speak and when they have time to ask questions. Being organized will reduce your chances of wasting time during the meeting and potentially make it more productive for everyone involved.
Efficiency is vital for fleet management, particularly if you have a large fleet or work for a growing business. These tips should help you to manage your fleet more effectively and ensure productivity improves over the years to come and that your fleet continues to meet the ever-rising expectations of your customers, business stakeholders, and service users.
About the Author
Caitie Bryant is an E-commerce Consultant and the Business Development Director for an e-commerce development company. She is competent both in the business and technical side of E-commerce businesses, her projects have been widely distributed internationally.